The different groups on the web-site are so that anyone can quickly email all members of the group in question, and members can see the last three months email archive.

Joining Groups

When a member is registered on the site, they are automatically added to ‘The Whole Band’, but for other groups, they need to be added specifically.

This can be done in one of two ways.

  1. Someone who knows who needs to be in each group, ie, Dancers and Committee can manually add them, OR
  2. If you need to be added to one of the groups, simply request membership from the group’s front page, and you will be added shortly.

Emailing Groups

If you want to email all members of a group, just use the email form on the group home page. You do not need to be a member of a group in order to email the members, but if you are not part of the group, you will not be able to see the past emails that have been sent.

Creating Groups

The current list of groups is by no means definitive, and new groups can be created very easily. If you would like to set up a group, just contact Stef and it will be done soon. Velo Galez, Mini Bandits?

If your role is samba_editor or samba_admin, you have the ability to add (or edit) content on the web-site. The way you do this will depend slightly on exactly what content you want to edit.

WordPress has two main types of content, known as ‘posts’ and ‘pages’.

Pages are probably the most straightforward in that they are exactly what they sound like – static pages with text and images on. The site currently has two public pages, ‘Join’ and ‘Book Us’. To edit these, go to the page in question, and choose the ‘Edit Page’ link at the very top of the screen. Alternatively, from the backend of the site (when you click on the home icon at the top of the screen), you can choose ‘Pages’ and then find the one in question.

Posts, on the other hand, are more like individual articles in a series of similar articles. There is one key difference that governs where posts display and this is the category that is assigned to them. The current categories, and where they display is shown below:

  • About Us – these show as individual entries on the ‘About’ page (all articles are listed in sequence)
  • Band News – this shows in the ‘Band News’ section on the member dashboard (only the most recent article is shown)
  • News – this shows in the ‘Old News’ section.
    • Homepage – this is for news articles that should display on the homepage (only one a a time)
  • Testimonials – these are all the ‘What People Say’ quotes, shown on the homepage and the About Us sidebar
  • Web Help – for the web help section.

To edit an existing post, you can often choose the ‘Edit post’ link at the top of the page or within the post itself. To add a new post, hover over the +New link in the top menu and choose post.

Be aware that unless a post is categorised, it will not display anywhere, (which is why there may well be a number of posts which you can see in the back-end but which don’t display in the front).

Finally, the Events on the site are also a type of post, but there’s a separate web-help post on how to edit those – please read it carefully 🙂

Events are the main component of the web-site. They let the public know what we’re doing, where and when.

It’s important that all events are entered correctly so that they display consistently on the site, but also so that we can give the public a taste of what’s on offer, while also giving band members the right information for meeting up and performing.

To enter event details, you must have the role of samba_administrator on the site. (You will have been told if this is the case, but you can check your profile or the members directory to be sure).

In the admin section of the site, choose Events > Add New and fill the fields in.

In the order the appear by default:


This should  just be the title of the event. Do NOT include the date, and only include the location name if it is necessary to differentiate the event.

Main Content:

This is what the public will see, so make sure it is

  • spelled correctly
  • accurate
  • succinct

You can often copy the event blurb from the website of whoever is running the event, or their Facebook Event page, so do this, but obviously double-check for grammar and spelling.


The location of the event. Again, please be accurate – the last thing we want is band members or the public having a go at us because they went to the wrong place. Notice that as you enter text into the Location Name, the field will start auto-completing. If the location you want is listed, then use that so that we don’t have duplicate locations being created.

However, if you are entering a new location, please enter the address as accurately as you can. Note that as you enter information, the Google Map will auto-update with its best guess. Once all the info is entered, make sure the map pointer is in the correct place, and if not, simply drag it to the right place. The new location will then be added to the list of locations, and the event will be linked to it.


This will only occasionally be used, possibly for Access Courses or Jollies, but can probably be ignored for now (as it also hasn’t been tested in earnest).

Info for Band Members:

This is where you add instructions for band members only, ie, stuff that the public SHOULD NOT see. This info will display for sambistas when they are logged into the site.

Discussion / Author / Attributes:

You can ignore these fields.

RSVP Request:

If you check this box, an automatic email will be sent out to band members for the ticklist. If an RSVP has been sent previously, the date of this will be shown, with the option to send another email if necessary. Only send follow-on RSVPs if it is urgent, ie, something has changed significantly.

NOTE: If you do send another RSVP request, any responses already received will be reset to ‘maybe’.


The time and date of the event. This should be the time for the PUBLIC event. Please save any other info about timing for the Info for Band Members section.


This is where you will save the event when you’ve finished filling it in, but there is more stuff to fill in first…

Event Tags:

You can ignore this field as tags are not used for events.

Event Categories:

Another important one. You’ll notice these are in two groups, Public Events and Private Events. Please choose ONLY ONE category from the sub-categories, ie, do NOT choose ‘Private Events’ or ‘Public Events’. The choice of category will govern where the event will show. Please ensure that Gig Enquiries are unchecked as Gig Enquiries when they are confirmed and a new category assigned.

Featured Image:

Choose ‘Set featured image’ to add the main event image. Try and find the best picture you can, ideally from the event promoter’s site, and use as high quality as you can find (as long as it’s not over 2MB). Ideally, landscape format is preferable.

Group ownership:

You can ignore this field.

That’s it. You’re done. It’s probably a good idea to preview the event after you’ve completed it, to make sure it displays nicely before publishing it fully. Any problems, please contact Stef.

Your profile picture, or ‘avatar’, is automatically generated based on your email address. It is not intended to be an accurate representation, and any similarity to persons living or dead is entirely coincidental.

Please do not take offence.

In order to change your profile picture, go to your profile page (either by using the link near your picture or through the Members Directory), and choose ‘Change Avatar’. After you have uploaded and cropped the image, the new picture will be used next to your name throughout the site.